Job Category: Law Practice
Secretary/Admin Officer
Full Time

JOB OVERVIEW

RESPONSIBILITIES

To carry out executive secretarial, administrative and other functions for the Managing Partner as follows:

Secretarial &Administrative Functions:

 Maintains oversight function of the Managing Partner’s work calendar being prepared by the Personal Assistant to the Managing Partner.

 Prepares and ensures minutes of meetings are accurate

and undertakes prompt follow-up of actionable items from the meeting.

 Assists the Managing Partner with prioritization of professional and personal commitments.

 Reviews and prioritizes communications (electronic, oral and written) and determines appropriate action to take, including responding directly, preparing draft response for the Managing Partner’s review or delegating to other team members for response preparation as instructed.

 Manages contacts for the Managing Partner, proactively understanding who they are, which have priority and keeps track of communication required.

 Documents the Managing Partner’s Firm-wide goals and

strategic planning.

 Facilitates and coordinates with the Partners for all Partners’ meetings and prepares presentations/meeting material as necessary.

 Liases with the internal finance team in preparing expense reports and budget management.

 Coordinates logistics for various meetings.

 Maintains schedules for weekly management meetings.

 EDUCATION:HND/B.Sc. or BA minimum; 
EXPERIENCE REQUIRED:Minimum of (3) years’ proven practice secretarial/administrative experience.
OTHER REQUIREMENTSCandidate must have a passable Secretarial and Administrative Knowledge, including, but not limited to: Management Customer and Personal service Personnel and Human Resources;  

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January 20, 2024

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Open to Negotiation

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